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Mathematics & Statistics

Denise L. Marks
Staff Assistant

Contact

Office: CMC 339
Phone: 813/974-9747
Email:

Duties

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Administrative & Clerical

  • Preparation of exams and technical papers
  • Updating course syllabi
  • Grammatical review/editing of publications and citations
  • Conversions of technical data from \(\LaTeX\) (mathematical software) to User friendly software (Word, Adobe, etc.)
  • Updating departmental spreadsheets for travel, and historical data
  • Assists with document control and filing/record retention (both electronic and storage of original paper copies)
  • Creation of departmental forms as necessary
  • Coordinates mass mailings, campus mail distribution, and assembles documents for meetings, workshops, and conferences.
  • Data entry, correspondence, forms and reports

Department Maintenance

  • Serves as building supervisor in regards to key and card access
  • Room reservations for meetings/events
  • Initiates and monitors physical plant work orders
  • Coordinates basic office moves, sets up office equipment repairs, and arranges for general office or building repairs.
  • Maintains department equipment (copiers, computers, printers)
  • IT Support (initiates e-mail distribution lists, FOREST accounts, O- and P-drive and Website management, telephone and printer access)
  • Inventory management of materials, supplies and equipment.
  • Serves as Central Space Liaison
  • Yearly IFIS Space Survey
  • Maintain Department Property Files
  • Maintain Department Telephone & contact information

Academic Support

  • Assists with faculty tenure, promotions and evaluations
  • Fulfills faculty copy requests, answers phone calls, assist with reception responsibilities
  • Coordinates departmental events and colloquia
  • Faculty Meeting Minutes (composes, types and distributes meeting notes)
  • Textbook adoptions and desk copy ordering
  • Supports search and recruitment efforts by web content for Faculty recruiting via USF Careers and Mathematical affiliated databases (AMS, SIAM, etc), preparing interview schedules and scheduling candidates’ visits.

International Support

  • OPT/J-1/H1-B Visa application and renewals for students, visitors, and adjunct faculty.
  • Communicates with International Services and the College of Arts & Sciences to adhere to university policies and procedures in conjunction to requirements specified by the department of Homeland Security.